Executive Assistant – Operations & Admin VA

Job Description

We're seeking a Virtual Assistant to support a VP of Operations & Finance in a rapidly growing company. Responsibilities include digitizing and organizing large volumes of documents within Google Drive, maintaining structured digital and inbox filing systems. Manage inbox using folders, labels, and automation, track and manage corporate credit card expenses by matching receipts to transactions and preparing expense reports. You'll also support ongoing construction project coordination by tracking invoices and ensuring proper documentation, manage both personal and professional calendars, and schedule meetings and appointments. This role involves providing comprehensive support to a senior executive by prioritizing tasks, improving workflow efficiency, and assisting with various ad hoc admin tasks. Play a crucial role in enhancing the operational efficiency of a dynamic company.

Qualifications

1. Requires 3+ years of experience as a Virtual Assistant, Executive Assistant, or Operations Assistant. 2. Strong organizational skills. 3. Proactive and independent work ethic. 4. Comfortable supporting senior-level executives. 5. High attention to detail. 6. Able to handle both structured and unstructured environments. 7. Trustworthy and reliable. 8. Must-have proficiency in Google Workspace (Docs, Drive, Gmail) and calendar management tools. 9. Nice-to-have experience with Sage Intacct (or similar accounting software), light bookkeeping, automation tools, and AI tools.

Benefits

- 100% Remote work arrangement. - $50 birthday bonus. - $200 testimonial bonus. - $500 entry into a monthly raffle. - NO TRACKER. NO PROBLEM.