Executive Assistant

Job Description

As an Executive Assistant, you will: • Manage complex and dynamic calendars for the Growth Lead, providing scheduling and coordination support across the broader Growth team. • Handle personal administrative tasks and manage end-to-end travel logistics, including flights, accommodation, ground transport, and itineraries across multiple time zones and geographies. • Maintain discretion when handling sensitive and confidential information, serving as a trusted partner to the Growth Lead in professional and operational matters. • Coordinate effectively with internal teams and external stakeholders, including senior leaders and partners. • Develop scalable structures, processes, and systems for a fast-growing AI company. • Serve as a key point of contact for the Growth team, addressing day-to-day administrative needs and ensuring smooth operations. • Anticipate needs proactively, managing follow-ups, identifying conflicts, and ensuring stakeholder alignment without explicit prompting.

Qualifications

To succeed as an Executive Assistant, you should have: 1. Previous experience in executive assistant roles, preferably supporting a senior leader and their team in a fast-paced environment. 2. Strong organizational skills, with the ability to manage competing priorities, shifting timelines, and multiple stakeholders. 3. Exceptional written and verbal communication skills, enabling effective communication with a wide range of stakeholders, including senior executives, partners, vendors, and office guests. 4. High emotional intelligence and discretion, with the ability to handle sensitive information and navigate complex interpersonal situations maturely. 5. A proactive and forward-thinking approach, with a proven ability to anticipate needs, identify inefficiencies, and implement new processes to improve workflow in a fast-paced environment. This includes developing systems for managing operational documents, streamlining vendor contracts, and enhancing office procedures. 6. Comfort in supporting not just an individual but a wider team, with the ability to balance high-priority senior leadership support and broader operational needs as required. 7. Proficiency in using AI tools to enhance the quality and speed of work, such as Claude or ChatGPT.

Benefits

At ElevenLabs, you'll enjoy: - An innovative culture: Be part of a generational opportunity to shape the future of AI, surrounded by a team pushing boundaries. - Growth paths: Join a dynamic team with numerous opportunities to make an impact beyond your immediate role. - Learning & development: Receive proactive support for professional development through an annual discretionary stipend. - Social travel: Benefit from an annual discretionary stipend to meet up with colleagues each year, as you choose. - Annual company offsite: Join the entire team each year in a new location; past offsites have included Croatia and Italy. - Co-working: If not near one of our main hubs, receive a monthly co-working stipend.