Document Controller

Job Description

Manage Health & Safety and PSDP documentation across multiple construction projects and operations. Support the preparation and maintenance of project documentation, including Preliminary Safety & Health Plans and Stage Reports. Support the preparation and maintenance of Team documentation including Fee bids, Tenders, and General Administrative requirements. Assist in the preparation, review, and handover of project Safety Files, coordinating with design teams, contractors, and project PSCS. Liaise with project teams, designers, contractors, and external stakeholders regarding documentation requirements. Ensure version control, document numbering, approvals, and distribution protocols are followed. Maintain document registers, ensuring records are accurate, complete, and auditable. Support internal and external audits related to Health & Safety documentation. Maintain confidentiality and data integrity of all documentation in line with GDPR requirements.

Qualifications

1. Proven experience as a Document Controller or in an Administrative role within Health & Safety, construction, engineering, or regulated environments. 2. Experience in the compilation of PSDP documentation and Safety Files is highly desirable. 3. Strong organisational skills with excellent attention to detail. 4. Experience managing controlled documents and document management systems. 5. Good working knowledge of Microsoft Office (Word, Excel, Outlook, SharePoint). 6. Ability to manage multiple priorities and meet deadlines. 7. Strong communication and coordination skills.

Benefits

- Competitive salary - Performance-related bonus - Pension scheme with matching contributions - Remote-first hybrid model – use your home as a base and any of our office locations as you see fit - Work from abroad - Flexible working hours - Access to over 60 health disciplines through our Kara Connect Platform - Continuous Professional development (CPD) programme & funding - Paid maternity, paternity and fertility leave - Company and birthday annual leave days - Death in Service benefit - Tax saver - travel and bike to work - Culture, social, wellness and CPD committees - Talent Development Programmes - Access to leading career coach Gerry Duffy.