Appointment Setter, Executive Assistant

Job Description

As an Appointment Setter and Executive Assistant, you will: - Manage scheduling and calendars across multiple time zones for high-volume enterprise sales pipelines. - Maintain CRM records and synthesize post-meeting information to improve operational efficiency. - Automate repetitive workflows and improve processes to reduce manual effort. - Contribute to strategic initiatives and operational projects, supporting leadership and enterprise customers. - Respond to scheduling requests promptly, especially during European business hours. - Coordinate complex, multi-timezone meetings, ensuring correct attendees, video conferencing links, and clear details. - Proactively manage reschedules, cancellations, and time-zone-sensitive communications. - Ensure 100% accuracy in CRM records, extracting and synthesizing meeting information from notes or recordings. - Follow up internally to collect missing information and maintain data integrity. - Identify repetitive tasks and design workflows for automation, implementing no-code or low-code tools. - Continuously improve internal systems, documentation, and operational handoffs. - Assist leadership with customer-facing communications, internal documentation, and operational projects. - Prepare presentations, documents, or materials for enterprise customers.

Qualifications

To succeed in this role, you should have: 1. 3+ years of experience in a high-velocity role supporting senior leadership. 2. Experience managing complex, multi-timezone calendaring in enterprise environments. 3. Proficiency with CRM systems (HubSpot or similar), calendar tools, and collaboration platforms. 4. Ability to independently learn and implement new tools, including automation platforms. 5. Exceptional written English communication skills. 6. Attention to detail in fast-paced environments. 7. Experience supporting enterprise sales teams or deal pipelines. 8. Familiarity with European business culture, particularly German environments. 9. Experience in AI, SaaS, or enterprise technology companies. 10. Proficiency in German or other European languages (Optional). 11. Experience building automations using no-code, low-code, or scripting tools (Optional).

Benefits

We offer: - Competitive Salary based on experience and skills. - Fully remote work from anywhere. - Team Incentives for maintaining 100% CRM hygiene and on-time reporting. - Generous PTO in accordance with company policy. - Health Coverage for PH-based talents after 3 months. - Direct Mentorship from international industry experts. - Ongoing access to resources for professional growth. - Global Networking opportunities.